Once again this year we’re encouraging individuals, groups, and organizations to host viewing parties of the event Livestream on our website. Hosting a viewing party is your opportunity to rally your community and start conversations.
We’ll break a few times during the day-long conference—at those times, the webcast will be offline. These breaks are a great chance for viewing party hosts to plan activities for their guests. You can lead discussions on the talks you just heard, host a potluck, or even have speakers from your own community join in.
We are available to help you plan and promote your party, connect with us here in Monterey during the day of the event, and we’re happy to help you brainstorm ways to tailor your viewing party to your community’s needs and interests.
You can contact our Viewing Party Coordinator at firstname.lastname@example.org
Start Organizing Your Viewing Party
Step 1: Register your viewing party site. After you register our team will be in contact with you so we can add you to our viewing party map and make sure you have the information you need to get started.
Step 2: Review the viewing party rules and FAQ’s below and start promoting your event.
TEDx Viewing Party Rules
TEDx has strict guidelines for official viewing parties. TEDxMonterey viewing parties must adhere to the rules below:
- Viewing parties must be held in a non-commercial venue, such as a home, school or community center.
- Parties must be free of charge to an audience of up to 100 people.
- TEDx approves viewing parties of more than 100 people on a case-by-case basis. If you think your party will attract a crowd larger than 100 guests, contact us at email@example.com and we’ll send TEDx an inquiry.
- Viewing party sponsors must be pre-approved by TEDx. Sponsors may not receive any advertising or promotion during the webcast.
Viewing Party Resources
Viewing Party FAQ’s
What time does the conference start?
The conference will begin at 10:00am West Coast / Pacific time and run until about 4:00pm. Once the schedule is finalized, you’ll find it on our site and among the linked PDFs listed above. You can learn more about the scheduled speakers by scrolling up and clicking on the “Presenters” link in the main menu.
What is a non-commercial venue?
A non-commercial venue is a public or private venue not used for commercial purposes—a school or community center, for example. School or university auditoriums are a great choice as they often have the audio/visual equipment necessary for showing the webcast to a viewing party—scroll up and click the link titled “Webcast Specifications” for more information.
If you’re having a smaller viewing party, don’t forget that your home is a non-commercial venue. Your local library is likely to have projectors available to rent—you can project the webcast onto a blank white wall or hang a sheet rather than renting a projection screen.
Restaurants and retail stores are examples of commercial venues not suited to hosting a viewing party.
Do I have to show the whole conference?
The conference is best viewed as whole. Showing all three sessions—is the best use of an official viewing party and the most effective way to promote conversations and action. Because the conference is webcast live, we realize showing the entire conference can prove inconvenient for our hosts on the east coast and elsewhere. If you’re dealing with a significant time difference, don’t worry—you can show just one or two sessions and still register as an official viewing party. If you have other scheduling conflicts that are making it difficult for you to show the conference in its entirety, contact us and we’ll work with you to find a solution.
Is there a fee associated with hosting an official viewing party?
Official viewing party hosts do not pay dues or fees to TEDx or TEDxMonterey and showing the webcast is free of charge.
Who else is hosting a viewing party?
Check out our map (above) to see if there are other viewing parties in your area. If there are, that doesn’t mean you can’t host one of your own! The aim of these satellite events is to encourage conversations, creativity, and community.
You’re welcome to team up with other organizations or individuals to co-host an event. If there’s a host in your area you’d like to work with, let us know!
What should I do during breaks in the webcast?
The conference will break once for lunch and again in the afternoon, at which point the webcast will be offline. The breaks are great opportunities to eat together and discuss the talks you just heard. You could host a potluck and encourage your guests to bring dishes made from local ingredients, or ask a local café or restaurant to donate buffet-friendly dishes. In the wake of inspiring talks, discussions will flow easily, particularly over good food.
Who should host a viewing party?
Anyone who is unable to attend our live event here in Monterey is welcome to host an official viewing party. Your pre-existing network can serve as a great guest list and means of promoting your event. Hosting a viewing party is a great way to promote cross-disciplinary conversations, networking, and cultivation of new perspectives.